Opportunity Information: Apply for EDITIONS 201910
The National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, is offering grant funding to support the publication of documentary editions of historical records that help tell the American story. The program is aimed at projects that edit and publish primary source materials either around broad themes in U.S. history (such as politics, law and the social history of law, social reform, business, the military, the arts, and related areas) or around the papers of significant individuals from American history. Regardless of whether an edition is thematic or centered on a person, the NHPRC expects applicants to make a strong case that the records have clear historical value and will be useful to broad audiences, and that this public value justifies the overall cost of the work.
A central priority of the opportunity is public access paired with strong editorial scholarship. Funded projects are expected to provide not only the documents themselves, but also the editorial context that makes them understandable and usable for researchers, educators, and the general public. Applicants are expected to demonstrate that they understand and will follow recognized best practices in documentary editing, particularly the standards recommended by the Association for Documentary Editing and/or the Modern Language Association Committee on Scholarly Editions. In practice, that means proposals should reflect rigorous methods for selection, transcription, annotation, and documentation of editorial decisions, as well as consistent and transparent presentation of the materials.
For new projects, the NHPRC places a firm requirement on digital publication and preservation. Any project that has never received NHPRC funding must have definitive plans to publish and preserve a digital edition that provides online access to a searchable set of documents. Print publication is allowed as part of the plan (including ebooks and searchable PDFs), but if a project produces print volumes, the contents must also be released in a fully searchable digital edition within a reasonable time after print publication. The NHPRC also encourages free public access to the online edition. Proposals that do not present clear, concrete plans for digital dissemination and long-term digital preservation at the time of application are not eligible for consideration.
The grant can support the full range of work that goes into producing documentary editions. This includes collecting, describing, preserving, compiling, transcribing, annotating, editing, encoding, and publishing documentary source materials online and in print. While eligible projects most often focus on original manuscript or typewritten documents, the program can also support editions that incorporate other record formats, including analog audio and born-digital materials, as long as the project remains centered on documentary sources. At the same time, the NHPRC draws a clear line against funding critical editions of works that were already published, unless those published works make up only a small portion of a larger documentary project grounded in primary source records.
The program also accommodates ongoing editions that have previously received NHPRC support, but these proposals have added expectations. Continuing projects must show they met the performance objectives of prior NHPRC awards, provide updated and current project information, clearly describe the new work to be completed during the proposed grant period, identify and explain the historical significance of the specific materials that will be edited with the new funds, demonstrate progress toward completing the edition overall, and present a budget that justifies the requested support in light of that progress and the tasks ahead.
In terms of funding, awards are made for one- or two-year project periods, with a maximum of $200,000 per year. The Commission anticipated making up to 25 awards in this category, totaling up to $3,000,000. Grant-funded work supported under this announcement was expected to begin no earlier than January 1, 2020. Recipients must acknowledge NHPRC support in any resulting publications, publicity, and other products created with grant assistance.
Eligibility is limited to U.S.-based organizations, including nonprofit organizations and institutions, colleges and universities (public or private), state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups. The grant is cost-shared: NHPRC will cover no more than 50 percent of total project costs, and the applicant organization must provide the remaining share. The applicant share may include a mix of direct and indirect costs, in-kind contributions, non-federal third-party contributions, and project-generated income, but NHPRC funds themselves cannot be used for indirect costs under the program rules. If the applicant is claiming indirect costs, those must appear as part of the organization’s cost-sharing contribution rather than being charged to the federal portion.
Finally, there are standard federal administrative requirements that determine whether an application will be accepted for review. Applicant organizations must be registered in the System for Award Management (SAM), keep that registration active throughout the process, and include a valid DUNS number in the application (as specified in the opportunity materials). A complete application must include required federal forms (SF-424 and SF-424B) plus a project narrative, summary, supplementary materials, and a budget. Applications that are missing required components, or that propose only activities that fall outside what NHPRC funds, are deemed ineligible and will not be reviewed.Apply for EDITIONS 201910
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records in Documentary Editions" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Nov 27, 2018.
- Applicants must submit their applications by Oct 03, 2019. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $200,000.00 in funding.
- The number of recipients for this funding is limited to 25 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Frequently Asked Questions (FAQs)
What agency is offering this grant?
This opportunity is offered by the National Historical Publications and Records Commission (NHPRC), which is part of the National Archives and Records Administration.
What is the grant intended to support?
The grant supports the publication of documentary editions of historical records that help tell the American story. Funded projects are expected to edit and publish primary source materials and provide the editorial context needed to make the documents understandable and usable.
What kinds of documentary editions are eligible?
Projects may focus on broad themes in U.S. history (for example, politics, law and the social history of law, social reform, business, the military, the arts, and related areas) or on the papers of significant individuals from American history.
What does NHPRC mean by "public access paired with strong editorial scholarship"?
NHPRC expects projects to provide both (1) access to the documents themselves and (2) the editorial context that makes them useful to researchers, educators, and the general public. That includes clear editorial methods and consistent presentation so readers can understand what was selected, how it was transcribed, and how editorial decisions were made.
Are there specific editorial standards applicants are expected to follow?
Yes. Applicants are expected to demonstrate that they understand and will follow recognized best practices in documentary editing, particularly standards recommended by the Association for Documentary Editing and/or the Modern Language Association Committee on Scholarly Editions. Proposals should reflect rigorous methods for selection, transcription, annotation, and documentation of editorial decisions.
What is required for new projects regarding digital publication?
For projects that have never received NHPRC funding, digital publication and preservation are firm requirements. A new project must have definitive plans to publish and preserve a digital edition that provides online access to a searchable set of documents.
Is print publication allowed?
Yes. Print publication can be part of the plan (including ebooks and searchable PDFs). However, if print volumes are produced, the contents must also be released in a fully searchable digital edition within a reasonable time after print publication.
Does the online edition need to be free to the public?
NHPRC encourages free public access to the online edition.
What happens if an application does not include clear plans for digital dissemination and long-term preservation?
Proposals that do not present clear, concrete plans for digital dissemination and long-term digital preservation at the time of application are not eligible for consideration.
What types of project activities can grant funds support?
The grant can support the full range of work involved in producing documentary editions, including collecting, describing, preserving, compiling, transcribing, annotating, editing, encoding, and publishing documentary source materials online and in print.
What kinds of source materials can be included?
Eligible projects most often focus on original manuscript or typewritten documents. The program can also support editions that incorporate other record formats, including analog audio and born-digital materials, as long as the project remains centered on documentary sources.
Are critical editions of already-published works eligible?
NHPRC draws a clear line against funding critical editions of works that were already published, unless those published works make up only a small portion of a larger documentary project grounded in primary source records.
Can continuing projects that previously received NHPRC support apply?
Yes. Ongoing editions that have previously received NHPRC support can apply, but they must meet additional expectations for reporting progress and clearly defining the next phase of work.
What additional expectations apply to continuing projects?
Continuing projects are expected to show they met the performance objectives of prior NHPRC awards, provide updated and current project information, clearly describe the new work to be completed during the proposed grant period, identify and explain the historical significance of the specific materials that will be edited with the new funds, demonstrate progress toward completing the edition overall, and present a budget that justifies the requested support in light of that progress and the tasks ahead.
How long can the grant period be?
Awards are made for one- or two-year project periods.
What is the maximum award amount?
The maximum is $200,000 per year.
How many awards were anticipated and what was the total funding level?
The Commission anticipated making up to 25 awards in this category, totaling up to $3,000,000.
When was grant-funded work expected to begin?
Grant-funded work supported under this announcement was expected to begin no earlier than January 1, 2020.
Who is eligible to apply?
Eligibility is limited to U.S.-based organizations, including nonprofit organizations and institutions, colleges and universities (public or private), state and local government agencies, and federally acknowledged or state-recognized Native American tribes or groups.
Is cost sharing required?
Yes. The grant is cost-shared: NHPRC will cover no more than 50 percent of total project costs, and the applicant organization must provide the remaining share.
What can count toward the applicant's cost share?
The applicant share may include a mix of direct and indirect costs, in-kind contributions, non-federal third-party contributions, and project-generated income.
Can NHPRC funds be used to pay indirect costs?
No. Under the program rules, NHPRC funds cannot be used for indirect costs. If an applicant claims indirect costs, those costs must be included as part of the organization’s cost-sharing contribution rather than charged to the federal portion.
Are recipients required to acknowledge NHPRC support?
Yes. Recipients must acknowledge NHPRC support in any resulting publications, publicity, and other products created with grant assistance.
What registrations or identifiers are required for an application to be accepted for review?
Applicant organizations must be registered in the System for Award Management (SAM), keep that registration active throughout the process, and include a valid DUNS number in the application (as specified in the opportunity materials).
What are the required components of a complete application?
A complete application must include required federal forms (SF-424 and SF-424B) plus a project narrative, summary, supplementary materials, and a budget.
What makes an application ineligible for review?
Applications that are missing required components, or that propose only activities that fall outside what NHPRC funds, are deemed ineligible and will not be reviewed.
What does NHPRC expect applicants to demonstrate about the value of the records?
Applicants are expected to make a strong case that the records have clear historical value, will be useful to broad audiences, and that this public value justifies the overall cost of the work.
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| U.S. Embassy Moscow Public Affairs Section FY 2019 Annual Program Statement (APS) Large Grants Apply for DOSRUS19GR001 Funding Number: DOSRUS19GR001 Agency: Department of State, U.S. Mission to Russia Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,000 |
| FY 19 USA For You Apply for BER NOFO FY19 001 Funding Number: BER NOFO FY19 001 Agency: Department of State, U.S. Mission to Germany Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $75,000 |
| Digital Projects for the Public Apply for 20190612 MD Funding Number: 20190612 MD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $300,000 |
| Humanities Initiatives at Tribal Colleges and Universities Apply for 20190712 AD Funding Number: 20190712 AD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| Humanities Initiatives at Historically Black Colleges and Universities Apply for 20190712 AB Funding Number: 20190712 AB Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| Humanities Initiatives at Community Colleges Apply for 20190712 AE Funding Number: 20190712 AE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
| FY 2019 Russian-American History Apply for DOSRUS 19 CA 008 Funding Number: DOSRUS 19 CA 008 Agency: Department of State, U.S. Mission to Russia Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| FY 2019 Young Astronauts Program Apply for DOSRUS 19 CA 009 Funding Number: DOSRUS 19 CA 009 Agency: Department of State, U.S. Mission to Russia Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Special Resource Studies Administrative History Reconnaissance Apply for P19AS00147 Funding Number: P19AS00147 Agency: Department of the Interior, National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $47,850 |
| Access to Historical Records: Major Initiatives program Apply for MAJOR 202007 Funding Number: MAJOR 202007 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Access to Historical Records: Major Initiatives Apply for PRELIM 202001 Funding Number: PRELIM 202001 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Public Engagement with Historical Records Apply for ENGAGEMENT 201910 Funding Number: ENGAGEMENT 201910 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Humanities Collections and Reference Resources Apply for 20190716 PW Funding Number: 20190716 PW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Fellowship Programs at Independent Research Institutions Apply for 20190821 RA Funding Number: 20190821 RA Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $375,000 |
| Citizen Narrative Campaign Apply for STATE BISHKEK PAS 19 0003 Funding Number: STATE BISHKEK PAS 19 0003 Agency: Department of State, U.S. Mission to Kyrgyzstan Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $270,000 |
| Romania: Learning the History of Communism Apply for BUCHAREST PAS FY19 03 Funding Number: BUCHAREST PAS FY19 03 Agency: Department of State, U.S. Mission to Romania Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $90,000 |
| Romania: Mock Elections - Voting Matters Apply for BUCHAREST PAS FY19 04 Funding Number: BUCHAREST PAS FY19 04 Agency: Department of State, U.S. Mission to Romania Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $12,000 |
| Media Projects Apply for 201900814 TD TR Funding Number: 201900814 TD TR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Summer Stipends Apply for 20190925 FT Funding Number: 20190925 FT Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $6,000 |
| Romania: Poetry Competition – Life Under Communism Apply for BUCHAREST PAS FY19 07 Funding Number: BUCHAREST PAS FY19 07 Agency: Department of State, U.S. Mission to Romania Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $25,000 |
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